The Buddy Group is evolving what it means to be an agency. We are currently seeking a smart, detail oriented, energetic, and optimistic professional to fill the role of Assistant to the CEO. You will be working directly with the CEO, engaging with clients and engaging with a talented team of people who are well versed in numerous verticals and solutions.
Working with the CEO means there is no such thing as a typical day. One day you will spend half your day arranging meetings and the other half producing marketing materials at the direction of the CEO. Other days you will be asked to attend client meetings, deliver helpful information to the creative or project management team. Generally speaking, if you have a passion for continual learning, to contribute and enable success, to grow individually and on a team level, this is a great role for you.
This role is a great opportunity for the right individual to be exposed to the full scope of agency life and make an impact on our ability to grow and succeed. If you’re not willing to roll up your sleeves and push yourself beyond your comfort zone, this isn’t the role for you. That said, you will be trained ongoing by the CEO and members of the leadership team to ensure you have the tools to succeed.
You will be critical to ensure that key information and communication occurs with and around specific accounts and new business presentations
Prepare accounts department documentation such as estimates or statements of work with CEO guidance and approval
Write client communication and correspondence
Participate in and document discussions during client meetings and conference calls
Refresh conference rooms with supplies and survey periodically throughout the day to ensure a professional appearance
Get to know the clients and their industries
The team will come to you as the person who can help to make sure that everyone has what they need to succeed such as
Make travel arrangements for all authorized business trips for CEO and staff as needed
Inventory and order supplies, kitchen supplies, postage, etc.]
Ensure the office is welcoming, to create a positive impression with all guests and answer incoming phone calls
Distribute daily mail and prepare shipments as needed (FedEx, UPS, etc.)
Filing and miscellaneous tasks associated to contracts, contractors or accounts payable as needed
Tools For Success & Qualifications
Willingness and ability to own each of the duties while being flexible
Excellent communication skills
High level of organization and detail oriented
Strong work ethic
Past experience in an administrative or sales position is a major plus
This role reports directly to the CEO.